KICA Board of Directors Meeting

October 2, 2006, 2:00 p.m. - Sandcastle

• Dick Sula, President
• Russ Warren, Vice President
• John Wilson, Treasurer
• Russ Crane, Secretary
• Avril Fenwick, Director
• Hal Fallon, Director
• Joe Bunting, GM
• Tammy McAdory, Staff
• Joe Croughwell, Staff
• Deborah Retalis, Staff
• Tomi Moore, Staff

1. Call to Order, Verify Quorum – Mr. Sula called the meeting to order at 2:00p.m. with a quorum of directors by Messrs. Sula, Crane, Warren, Wilson, Fallon, Darby and Mrs. Fenwick.
2. Approval of Minutes
1. September 11 Minutes (enclosure) – Mr. Crane moved approval of the September 11, 2006 board minutes. Mrs. Fenwick seconded the motion. Those in attendance carried this vote unanimously.
3. Administrative Reports
1. Joe Bunting, General Manager
1. Bass Pond Causeway - (encl) (VOTE) - Three Oaks Landscaping provided low bid of $57,721 for landscape renovations. Dr. Fallon moved to approve Three Oaks Landscaping. Mr. Warren seconded the motion. Those in attendance carried this vote unanimously.
2. Jackstay-Forestay Leisure Trail - (encl) (VOTE) (audience handout) Mr. Sula stated that the board had reviewed and studied this topic for several months, including contacting several affected members. The board considered the existing natural state of the site, the affected members position, (some in favor, some opposed) safety factors, and other issues. Mr. Crane moved to deny request to extend the Jackstay-Forestay leisure trail. Mrs. Fenwick seconded the motion. Those in attendance carried this vote unanimously.
3. Reminder October 9 Budget public session - (info only) Mr. Bunting invited members to attend the public budget session on October 9th from 1-2 p.m. at the Sandcastle. Mr. Bunting also gave instructions as to how members can access the website to view the budget assumptions as well as the 10-year analysis assumptions.
4. Member Comments from September 11 board meeting (encl) (info only) Mr. Bunting reviewed the responses to member comments from the September 11 board meeting.
2. Security Report - Joe Croughwell, Director, Security and Safety
1. Security/Covenant Compliance Status Report
1. Covenant Compliance (encl) (info only)– September Covenant Compliance Report
2. Daily Security Log (encls) (info only) – September report
3. Employee Safety Committee (encls) (info only) – September minutes
   
3. Controller’s Report (encl) (VOTE) Sandcastle extras - Staff sought approval of FAC recommendations for the various miscellaneous expenses not included in the general contractor’s bid, and that proposed funding come from the MRR fund and the Sandcastle fund. Mr. Bunting asked that item #14 be deleted pending board decision of beer and wine license. This deletion would reduce the proposal extras by $2500. Mr. Wilson moved to approve the extras to be paid from the MRR fund and the Sandcastle fund split as indicated on the enclosure. Dr. Fallon seconded the motion. Those in attendance carried this vote unanimously.
4. Committees
   1. Committee Chair Reports – no committee reports
   2. Board Liaison Reports
   1. Russ Crane
      1. Community Center – The committee discussed the beer and wine license for the Sandcastle renovation extras and has agreed to provide its recommendation after its next meeting. The committee will study concerns regarding the abuse of sponsored guests privileges at the pool.
   2. John Wilson
      1. Major Repair and Replacement - The committee has provided a new project to be included in the budget assumptions that addresses a new way to repair and rehabilitate the wooden vehicular bridges. It has proposed a prototype be constructed, that the matter be studied and recommendations made for future repairs to the other bridges.
      2. Finance Advisory - Committee met to discuss budget assumptions and make its recommendations.
   3. Hal Fallon
   1. Land and Lakes Management Advisory – Three fish kills were reported in August with Norm Shea being concerned about one that was adjacent to a operational mosquito misting system.
   2. Architectural Review Board - status report
   3. Covenant Compliance - status report
   4. Russ Warren
   1. Human Resources – The committee continues working on salary recommendations for next year. The committee feels that salaries would be equitable to peer organizations.
   2. Community Services – On October 8, POPS will combine its Oktoberfest event with a welcome for newcomers. October 17 will be the first of a lecture series held at town hall at 9:00 a.m. The first topic is global warming. On October 21, KICA will host the annual Volunteer Recognition luncheon at Osprey Point. November 6-9 begins Kiawah Island Cliff Notes (formerly KICA 101).
   5. Avril Fenwick
      1. Security Advisory - Committee discussed best practices on how to handle member decals and day passes verses long term passes. Also discussed getting the security manual up to date. Committee noted that the Senior PGA tournament will be held here next year and that the resort and the Community Association are working together to resolve any traffic issues that may arise. The committee felt it would be informative if an article were run in the Digest of an interview with the fire chief, especially in light of a recent fire on the island.
5. Unfinished Business – non-agenda item
   1. Mosquito Misting Systems - The board has studied this issue, including EPA and staff concerns, and KICA's responsibility for lakes, over several months. KICA will continue to research the subject. Until further notice, KICA board hereby amends its rules and regulations to impose a fine of $1,000 per incident for members who use mosquito-misting systems after it has given members notice.  KICA will notify the town, the ARB and current installation contractors.  KICA will give members notice via instant news flash, website, and the Digest and will also notify by certified mail, return receipt requested, those members whom KICA has observed to have mosquito misting systems. Mr. Crane moved to approve this declaration. Dr. Fallon seconded the motion. Those in attendance carried this vote unanimously.
6. New Business
   1. KICA will host a meet the town candidate night on November 28 at 7:00 p.m. The location is to be announced at a later date. Two newcomers, Tom Winkleman and Dr. Armand Glassman, will be running for council seats along with all incumbent council members. The mayor is running unopposed.
7. Adjournment - Having no further business to conduct, the meeting was adjourned on motion duly made and seconded.
8. Member Comments - no member comments

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