KICA Board of Directors Meeting UNAPPROVED
November 12, 2001
2:00 p.m.-Sandcastle

[FIRST SUBMITTED NOVEMBER 15, 2001]

Present: Peter Trees, President                     Joe Bunting, Staff
             Bill Wert, Vice President                 Tammy McAdory, Staff
            Thomas Hutchinson, Secretary (via phone)
                                                                   Teresa Cooper, Staff
            Marty Yonas, Treasurer                   Kay Narmour, Staff
            Buddy Darby, Director (Arrived 2:05 pm)
                                                                   Bill Westberg, Staff
            Pat McKinney, Director                  Shannon White, Staff
            Jon Weitz, Director (Arrived 2:02 pm)
                                                                   Betty Nelson, Staff

Others in attendance are listed on the meeting attendance sign-in.

1. Call to Order, Verify Quorum: Mr. Pete Trees called the meeting to order and verified quorum at 2:00 pm.

2. Approval of September 24, 2001 Minutes - (previously mailed) Mr. McKinney moved for approval of September 24 minutes. Mr. Yonas seconded. The vote was carried unanimously by those in attendance.

3. Administrative Reports

3.A. Joe Bunting, General Manager

3.A.1. Draft Update of Handbook of Rules & Regulations - (Enclosure) [Mr. Weitz arrived at this point] This revision is done every two years with review & input from the Covenant Compliance Committee, the Security and Safety Advisory Committee, and staff. [Mr. Darby arrived at this point]. Pat McKinney commented on the excellent job of condensing them and making them more readable. Mr. Trees expressed concern that not all town ordinances and ARB rules are included and there should be additional languages in the document to refer owners there. Carol indicated the committee would take another look and take the suggestions under advisement. She stressed the handbook summarizes the rules and regulations that implement the covenants, and they are the "law" even though they are not the entire "law." Mr. Wert moved for approval if modifications were taken under advisement by the committees. Mr. Yonas seconded. This vote was carried unanimously by those in attendance.

3.A.2. KICA Internet Mail List for Signing Posts - (Enclosure) Staff requests that the board finalize this staff-adopted rule that all postings to the mail list be signed with participant's first and last name. We have had a request from one member to allow all the mail list postings be anonymous. Legal counsel recommends no anonymous postings. Mr. McKinney moved for approval that all postings to the KICA Internet Mail List be signed with the member's first and last name. Mr. Wert seconded. This vote was carried unanimously by those in attendance.

3.A.3. MRR Manager - Huggie Hindman has been promoted to Major Repair and Replacement Manager, after serving 10 years as General Maintenance Supervisor.

3.A.4. CAI - KICA Received Award at National Convention in Charlotte - The Kiawah Island Community Association won the Community Association of the Year Award and was recognized in Charlotte on October 19, 2001.

3.A.5. Security Department Report - (Enclosure) The Warburg Cup is being held at Kiawah this week. Enhanced security measures for this tournament are in effect.

3.A.6. Recreation Department Report - (Enclosure) Kay Narmour announced the last member dinner for this year will be this Thursday evening, Nov 15th. The dinners have been well attended and will resume in January. The new fitness equipment is in with the exception of one piece. Staff will assist members with the new equipment on Monday, Wednesday and Friday each week from 10:00 - 11:30 am and Tuesday afternoons from 4:00 - 5:30 pm. Sign-ups for the January Opera class are moving along quite well. Spanish classes will be offered if enough interest is expressed. On every other Wednesday starting in January, we plan to offer a movie matinee and a travelogue presentation.

3.A.7. Mail Votes - (Enclosure) The Operations Committee approved revised mission and vision statements as authorized by the Board at its September 24 meeting. The revised statements were displayed.

3.A.8. Replies to Member Questions from September 24, 2001 (Enclosure) - We have adjusted some sprinkler heads as a member had asked what could be done about some of our sprinklers spraying roads instead of grass. We had a suggestion that KICA join KPOG and the town in their work concerning water rates. The Board has confidence in the abilities of these other entities to represent these issues. The Board will stay advised on the progress being made on this issue to determine if increased participation on its part is warranted.

4. Committee Reports

4.A. Report on 2002 Draft Budget (Enclosure) Mac McCannon, FAC Chair Mac McCannon presented the draft 2002 budget and a comparison of revenues and expenses from 1995-2002. After discussion regarding fees and the assessment fees for the new hotel, Teresa agreed to prepare a revised summary removing the three new proposed fees and replacing them with the assessment for the hotel. She will get with Jon Weitz and see how our vehicle access fees are affected. She will provide this information before the Dec 10^th board meeting and the board can decide whether to implement these new fees.
[Mr. Darby departed at this point]

4.B. Report on the Status of Construction of the New Front Gate (Enclosure) Rod James, SSAC Chair - At its 9/24 meeting, the board authorized the Operations Committee to give final approval to the gatehouse kiosk project. This has been done and the contract has been awarded to Dawson Construction Company. Vagn Andersen has agreed to help oversee this project. Mr. James presented plans for the second part of the project, the landscape, hardscape, and roads. There will be two incoming and two outgoing lanes. Mr. Wert moved for approval to award the contract to Three Oaks for Landscape, Hardscape and Roads, with an allowance for the Carolina Time Gate System of $17,500, and an allowance of $2,880 for Hurricane bollards, bringing the total proposal to $300,000. Mr. Yonas seconded. This vote was carried unanimously by those in attendance.

5. New Business

5.A. Pete Trees

5.A.1. Annual Leadership Development & Recognition - Wayne Hyatt was the guest speaker on November 1^st at KICA's second Volunteer Recognition and Development session. He delivered an excellent presentation and gave us all a lot to think about.

5.A.2. Open Forum Assessment - An Open Forum was held on October 4^th in the Council Chambers. It was a little disappointing in that we only had 20 people in attendance and 12 on the webcast. We will not be discouraged and will continue to try new ways to interact with the non-residents. It was the consensus of the Board to task the Community Services Committee to consider better ways to interact with the non-residents.

6. Unfinished Business - No unfinished business

7. Adjournment - With no further business to conduct, the meeting was adjourned on motion duly made and seconded.

Submitted by:                                   Approved at the 12/10/01 Meeting
Betty H. Nelson                               Thomas Hutchinson
November 15, 2001                         Secretary

Member Comment Session
November 12, 2001

Emmy Lou Anderson - The St. John's Fire Department has agreed to give a presentation on safety during the holidays. It will also include evacuating the Sandcastle when we have several hundred people here for a dinner. This event will be sometime in December and no admission fee will be charged. The Blood Drive originally scheduled for the 3^rd of December is now scheduled for the 12^th of December, from10am to 4pm, at the East Beach Conference Center. There will also be a charitable organization called Outfitted for Work at the Conference Center that same day. They are asking for donations of clothing suitable for work for people on welfare who are trying to dress appropriately in order to get a job.