KICA Board of Directors Meeting     APPROVED
September 24, 2001
2:00 p.m. -Sandcastle

[FIRST SUBMITTED SEPTEMBER 26, 2001]

Present: Peter Trees, President                 Joe Bunting, Staff
             Bill Wert, Vice President             Tammy McAdory, Staff
             Thomas Hutchinson, Secretary (early departure at 3:20)
             Marty Yonas, Treasurer              Shannon White, Staff
             Jon Weitz, Director (late arrival at 2:10) 
                                                                Teresa Cooper, Staff
                                                                Bill Westberg, Staff
                                                                Daffney Barco, Staff
                                                                Kay Narmour, Staff

Others in attendance are listed on the meeting attendance sign-in.

Absent:

Buddy Darby, Director
Pat McKinney, Director

1.    Call to Order, Verify Quorum - Mr. Pete Trees called the meeting to order and verified quorum at 2:05 pm.

2.    Approval of August 9, 2001 Minutes - (Previously mailed) Mr. Wert moved for approval of August 9 minutes. Mr. Yonas seconded. This vote was carried unanimously by those in attendance.

[AGENDA ORDER SKIPS]

4.    Committee Reports - Mr. Trees explained that committee reports would be given at the beginning of the meeting due to Mr. Hutchinson's need for an early departure.

    4.A. Report on Rule/Covenant Enforcement Over Summer (Enclosure) Carol Fishman, CCC Chair

[Mr. Weitz arrived at this point]
Mrs. Fishman summarized the report included in the board's packets. She provided information on the number, types and locations of violations and violators during the six months the program was in operation and described the enforcement activities and status of violations. Mrs. Fishman recommended that the additional Security Department staffing provided for this past summer be made permanent and expanded so that the additional patrols will operate on a 24/7 basis. Mr. Hutchinson moved that maintaining this additional Security Department staffing have the highest priority during the budget process. Mr. Wert seconded. This vote was carried unanimously by those in attendance. Mr. Wert moved that Mr. Trees draft a letter to the Town recommending that rental restrictions not be imposed at this time. Mr. Yonas seconded. This vote was carried unanimously by those in attendance.

    4.B.  Main Gate Status Report Rod James, SSAC Chair

Bids had not been received as scheduled due to delays. Bids are now expected the week of Oct. 1. Mr. Hutchinson moved that the Operations Committee be given the authority to approve final bids as long as the bids are within $350,000. Mr. Yonas seconded. This vote was carried unanimously by those in attendance.

    4.C.  Technology Committee      Dale Anderson, TC Member

The Technology Ad Hoc Committee has completed its currently assigned tasks and the charter expired on presentation of this report. Mr. Anderson recommended that the board reconstitute this committee to continue to refine options and opportunities that support technology requirements, as well as identifying cost data for submittal to the FAC. Mr. Anderson reported that the Technology Committee had the following recommendations:

1) That the board approve in concept the need to move to a LAN-based integrated management information system that will support current and future IT needs. 2) That the board support the cell phone tower proposal. 3) That the staff be allowed to consider the communication conflict further with input from the FAC, then report back to the board. Mr. Trees suggested having the recommendations go through the FAC and have them look at it in relation to the 5 year plan.

    4.D.  Communications Committee    Ginny Orban, CAC Chair

Mrs. Orban informed the board that the Communications Committee rethought their idea of having a Letters to the Editor and Member's Corner section in the Digest and they decided to table the Member's Corner and concentrate on the idea of the Letters to the Editor. She also informed that the name changed from Letters to the Editor to the Digest Mailbag explaining that this would be a useful communication tool. Mr. Yonas moved for approval of adding the Digest Mailbag. Mr. Wert seconded. This vote was carried unanimously by those in attendance.

3.    Administrative Reports

    3.A.  Joe Bunting, General Manager

        3.A.1.  KICA wins CAI's National Community Association of the Year ("very large" associations category) - The Kiawah Island Community Association won the Community Association of the Year award and will be recognized in Charlotte on October 18, 2001.

        3.A.2.  Annual Leadership Development & Recognition - Rescheduled from October 19, 2001 to November 2, 2001 so that principals can attend Oct 19, 2001 CAI conference in Charlotte, NC.

        3.A.3.  Long Range Plan Report - Cycle II - (Enclosure) Mr. Trees modified the mission and vision statements by moving a phrase of "the enhancement of property values"to the body of the mission and vision statements. Proposed the board allowing the Executive Committee finalizing approval based on the phrase added. Mr. Yonas move for approval. Mr. Wert seconded. This vote was carried by those in attendance.

        3.A.4.  LMAC Recommendation - Close Bass Pond to Fishing & Crabbing for One Year (Enclosure) Because of alligator concerns, Mr. Yonas moved for approval of closing Bass Pond to fishing and crabbing for one year and LMAC to look at the need of other ponds. Mr. Weitz seconded. This vote was carried unanimously by those in attendance. The Board discussed other locations. Mr. Wert asked that signs be posted explaining that this is a trial.

        3.A.5.  Kiawah Island Marathon, December (Enclosure) KIR Recreation asked to change the course route and close a portion of the Kiawah Island Parkway for twenty minutes beginning at 8:00am. Mr. Yonas moved for approval of changing the course route and closing the Kiawah Island Parkway for twenty minutes. Mr. Wert seconded. This vote was carried by those in attendance. This will be publicized.

        3.A.6.  Boat Storage Fees - Two members requested lowering the rates from $550 to $300. Board consensus was that fees should not be reduced. No vote was needed.

        3.A.7.  Security Department Report

            3.A.7.a.  Routine Report - (Enclosure) The period of July 26 to September 10, 2001 was routine.

            3.A.7.b.  Pass Office Status Report - KRA has given notice for KICA to move from Little Rabbit Island. KICA is currently seeking a temporary location on KRA's property at the Andell site.

        3.A.8.  Recreation Department Report - Kay Narmour - Recreation Department had a great month. The fitness expansion will be completed by the 15^th of October.

        3.A.9.  Mail Vote - A vote of the Operations Committee was taken on August 17 to approve sending a letter to the Mayor requesting Parkway access for a temporary pass office at the Andell site. The vote was unanimous and the letter was mailed.

        3.A.10.  Member Comments from August 9, 2001 (Enclosure)

            3.A.10.a. Diane Williams, 711 Glossy Ibis asked for an outline of what steps the board is taking to address what she perceives to be a conflict of interest involving KICA's legal counsel, Trenholm Walker. Joe informed the board that a reply to Mrs. Williams was mailed the week of 9/21/01.

            3.A.10.b.  Wendy Kulick, 38 Marsh Edge wanted a copy of the total amount of money paid in employee overtime for hours worked at annual meeting. Joe informed the board that a reply to Mrs. Kulick was mailed the week of 9/17/01.

    3.B.  Teresa Cooper, Controller

        3.B.1.  2002 budget - Distribution of first draft is planned over the next 1-2 weeks. Staff will seek board member comments over the next 4 weeks. FAC requested that the board approve the final budget by the end of November. Mr. Trees scheduled the meeting for the approval of the final budget for Monday, December 3, 2001 at 2:00 p.m.

5.    New Business

    5.A.    Pete Trees

        5.A.1.  September 19 Island Issues Meeting - Mr. Trees stated that this meeting was to discuss issues around the island that affect us all and that there will be future meetings. Represented were KICA, TOWN, KRA, KIR, KPOG.

        5.A.2.  October 4 Open Forum at Town Hall - Carol Fishman will present "rules enforcement through the summer." Members will be invited to discuss any number of topics at the open forum. This meeting will be webcast.

        5.A.3.  Ratification of Executive Session Votes from August 9 - Votes taken in the Executive Session of August 9^th as outlined in agenda were ratified.

        5.A.4.  Other New Business (NonAgenda) Mr. Wert suggested that Assistant General Manager Tammy McAdory conduct a workshop explaining the requirements and obligations of being elected to the board or a committee to members who might be interested in serving.

6.    Unfinished Business - No unfinished business

7.    Adjournment - With no further business to conduct, the meeting was adjourned on motion duly made and seconded.

Submitted by:                                 Approved at the 11/12/01 Meeting
Daffney M. Barco                          Thomas Hutchinson
September 26, 2001                      Secretary

Member Comment Session
September 24, 2001

Patrick Casey, 15 Airy Hall - Mr. Casey asked the SSAC to consider putting in an eye-pass system for the residents that live on the island.

Wendy Kulick, 38 Marsh Edge Lane - Mrs. Kulick asked if anything could be done to correct the water being sprinkled onto the roads instead of the grass on the Kiawah Island Parkway. She asked the board to join the efforts of KPOG and the Town in addressing water rate issues and increases.