KICA Board of Directors Meeting                       APPROVED

December 10, 2001

2:00 p.m. - Town Council Chambers

 

[FIRST SUBMITTED DECEMBER 17, 2001]

 

Present:            Peter Trees, President                             Joe Bunting, Staff

                        Bill Wert, Vice President                         Tammy McAdory, Staff

                        Thomas Hutchinson, Secretary                Teresa Cooper, Staff

                        Marty Yonas, Treasurer                           Betty Nelson, Staff

                        Pat McKinney (Arrived 2:07 p.m.)

                        Buddy Darby (Arrived 2:10 p.m.)

 

                        Others in attendance are listed on the meeting attendance sign-in.

 

Absent:            Jon Weitz

 

1.         Call to Order, Verify Quorum: Mr. Pete Trees called the meeting to order at 2:03 p.m.     

            A quorum was present.

Administrative Reports

            Joe Bunting, General Manager (Non-Agenda)

1.          Arbor Day Ceremony - Joe Bunting announced Arbor Day was a great success. A live oak was planted in remembrance of our country’s veterans.

            2.  Construction Started at Main Gate -   The Operations Committee voted for

construction to begin on the new main gate.  Both contracts have been signed and construction is moving ahead.

            3.         New Split Rail Fence as Part of the Landscape Revitalization Plan- Phase IIA   New fence has been installed at Night Heron Park.

 

2.         2002 Budget Review

 

  A.            Request to Suspend Development Agreement (Standards Manual) Budget Percentages        Because the proposed percentages are not as specified in the Development Agreement, a dual majority vote is needed.  Mr. Trees suspended the vote until a majority of board members arrived. [Mr. McKinney arrived at this point]

  B.            Proposed New Fees Recommended by Finance Advisory Committee - (Enclosure)

1.  [Mr. Darby arrived at this point]. [Mr. McKinney left the room at 2:15 p.m.during the discussion of the anticipated revenues from the Resort for the new hotel. Mr. McKinney returned to the room at 2:20 p.m.]   Mr. Wert recommended that only $95,000 rather than $190,000 be included in the budget as anticipated revenues from the Resort for the new Hotel.  Mr. Darby disagreed. 

2.  There was no disagreement voiced on the multiple owner fee.      

3.  There was a lengthy discussion about Document Preparation/ Waiver Fees. Mr. Darby and Mr. McKinney voiced their opposition to this fee.

C.     Revisions to previously submitted revised draft of budget - Recommended by FAC

        Teresa Cooper explained these revisions.

  D.  Other budgetary impacts being considered by FAC but not yet recommended.

        Teresa Cooper briefly reviewed these budgetary impacts. 

  E.  Final Request to Approve 2002 KICA Budget  - Mr. Wert moved for approval of the budget as reviewed on November 12th with the following modifications:

Incorporate one half of the expected assessment for the new hotel (for a total of $95,000); incorporate two of the previously reviewed fees, multiple owner fees and document preparation fees, and transfer vehicle access revenue that was formerly going to MR&R ($134,054 for costs directly related to collection of commercial access fees) to go toward the general operating fund.     Mr. Hutchinson seconded the motion.  The vote passed as follows: In favor:   Mr. Trees, Mr. Wert, Mr. Yonas, Mr. Hutchinson and Mr. McKinney.  Opposed: Mr. Darby.  Mr. Weitz was absent for the vote.  The 2002 budget, with the above modifications, was passed.

           

2. A.    With a majority of the board members now present, Mr. Yonas moved to reduce the percentage in the Standards Manual of the Development Agreement for land management , general maintenance and lake management, to 39.05% and 60.95% for G&A and Security and amend the Standards Manual of the Development Agreement for the 2002 budget only.      The Development Agreement percentages are 41.2% of operating fund for land management, general maintenance and lake management, and 58.8% of operating fund for G&A and Security, respectively.   Mr. Hutchinson seconded the motion.      The vote was carried unanimously by those in attendance.  Mr. Darby expressed concern about the decrease in spending for landscape operations.   

 

            Pete Trees proposed putting a hold on hiring of new staff until a decision could be made at the February 18th Board meeting with the exception of the one person in Accounting.   After discussion,   Mr. Yonas moved to defer hiring new people until the Board decides on February 18th with the exception of the Accounting position.  Mr. Hutchinson seconded the motion.  The vote was carried unanimously by those in attendance.

 

3.              Adjournment - With no further business to conduct, the meeting was adjourned on motion duly made and seconded.

 

Submitted by:                                                                    Approved at the 1/07/02 Meeting

 

 

 

Betty H. Nelson                                                                 Thomas Hutchinson

December 17, 2001                                                                    Secretary

 

 

 

Member Comment Section

December 10, 2002

 

Doug Steinman of 350 Low Oak Woods Road

 

     1.  The speed limit on the last stretch of the road that comes into the island is 25 MPH.  There is a turn and then a bridge.     There is a blind stretch of the road where you can’t see oncoming traffic.  Mr. Steinman was recently a passenger in a car where a truck out of control narrowly hit his car  head-on.  It hit the side of the car.    Mr. Trees informed Mr. Steinman that this is town property and he should address his concerns to the town. 

 

     2.    Mr. Steinman commented on how  beautiful the island is since Hugo with all the landscaping that has been done.  The entrance from the road to the Straw Market to the tennis club facility is shabby.  It makes such a poor impression as there is no landscaping there.

 

     3.    Mr. Steinman commented on the rental issue and Mr. Trees informed him that rental issues are being considered by the town.  KICA is not involved in the rental issue