KICA Board of Directors Meeting                 APPROVED

[FIRST SUBMITTED JULY 9, 2001]

Present: Peter Trees, President                             Joe Bunting, Staff
            Townsend Clarkson, Vice President         Teresa Cooper, Staff
            Bill Wert, Secretary                                 Jessica Schoeffield, Staff
            Buddy Darby, Director                            Casondra Clark, Staff
            Pat McKinney, Director                           Jon Weitz, Director
            Others in attendance are listed on the meeting attendance sign-in.

Absent: Tom Keating, Treasurer

1.    Call to Order - Verifying quorum, Mr. Trees called the meeting to order at 2:00 p.m..

2.    Approval of Minutes of April 10, 2001 - (Previously Mailed) Mr. Clarkson moved approval of the April 10, 2001 minutes. Mr. Wert seconded the motion. This 2-3 vote was carried unanimously by those in attendance.

3.    Administrative Reports

  A. Joe Bunting, General Manager

        1. Long Range Plan Status Report - (Enclosure) Joe notified the board that the first cycle of the Long Range Plan was completed. The second cycle of the Long Range Plan was currently before the committees and staff was hopeful that it would be brought before the board at the next full meeting following the Annual Meeting.

       3.A.2. Rental Survey Status - Joe reported that, due to an oversight in the first mailing, four hundred and seventy-six (476) surveys were sent in a second mailing of surveys on May 1, 2001. He reported that all information would be back in the month of June and the information would be made available to the full board.

      3.A.3. Rental MOU Status Report - Joe reported that the Rental MOU had been signed by all rental agents. Mr. Trees commented that it was quite an accomplishment and acknowledged Shannon White and Joe Bunting's work. Mr. Wert stated that the rental agencies should be commended as well.

     3.A.4. Landscape Revitalization Status Report - Joe reported that the Landscape Revitalization Project should be complete in August. Mr. Clarkson asked if signs stating "Please Pardon our Mess" or signs explaining the project could be posted. Joe said that the entrance sign would be changed immediately and more signs would be ordered for further down the Parkway.

    3.A.5. Security Department

            3.A.5.a. Routine Report - (Enclosure) Joe gave the monthly security report.

            3.A.5.b. Monitoring Status/Plans for Covenant Violations - (Enclosure) Bill Westberg reported on the Monitoring Status/Plans for covenant violations.

    3.A.6. Recreation Department

           3.A.6.a. Routine Report - (Enclosure) Joe mentioned that a pool party was planned for members on Memorial Day weekend. Also, the snack bar was open and operated by Mondo's Delite.

           3.A.6.b. Auxiliary Boat Storage - Joe reported that completion of additional boat storage (Kestrel Court) would be at the end of May 2001. He expected that KICA members would be able to sign up in July.

    3.A.7. Notice of Intent to Convey - Preserve Phase III - (Enclosure) Joe reported that a Notice of Intent to Convey for phase III of the Preserve had been received. Conveyance includes roads, drainage and a small park on Bull Thistle. No action by the board was required.

    3.A.8. Summary of Mail Votes - (Enclosure) Joe reported that the Annual Meeting Rules of Conduct passed unanimously and that the bulk e-mail regarding steps that KICA had taken to control nuisance behavior passed unanimously.

    3.A.9. Member Questions from April 10 - (Enclosure) Joe answered questions from the April meeting.

  B. Teresa Cooper, Controller

      3.B.1. 2000 Audit Report - Teresa stated that KICA had the completed audit report from Robinson and Grant and there were no changes from the financial statements that were presented earlier in the year. KICA also received an unqualified report. Copies of the report will be made available to the membership at the Annual Meeting. Teresa stated that the auditors are working on a management letter which Mac McCannon and herself had reviewed and suggested some changes. It should be available by the next board meeting.

    3.B.2. Quarterly Variance Report - The quarterly variance report from March showed that all departments were under budget with the exception of security, which was due to the increased patrols and additional personnel. Teresa stated that the Recreation fund was over budget due to unanticipated landscaping and status changes in lots being billed for changes to improved property.

    3.B.3. Point of Sale Software and Cash Registers - (Enclosure) Teresa reported that Point of Sale Software and Cash Register were strongly recommended in the management letter from the auditors. There was also a need to accept credit cards. The funding would come from the Recreation Center operations. Mr. Wert moved to approve the request. Mr. Clarkson seconded the motion. This 2-3 vote was carried unanimously by those in attendance.

4.    New Business - Votes taken in the Executive Session of January 16^th were ratified. The following appointments to committees were made:
Communications - Lois Bryant
Community Services - Carol Ritchie
Community Services - Faith Dodge appointed Vice Chair
Major Repair and Replacement - Robert Feldman
Covenant Compliance - Carol Fishman reaffirmed as Chair
Mr. Wert moved approval of the new committee members. Mr. McKinney seconded the motion. This 2-3 vote was carried unanimously by those in attendance.

5.    Committee Reports

   A. Communications Advisory Committee - Ginny Orban (Enclosure)

Mrs. Orban reported on the Communications Advisory Committee's recent strategic planning sessions. The committee recommended two specific changes to the Digest: they would like to add a letters to the editor section on a trial basis and add a members corner section, also on a trial basis. Discussion by the board followed. No action was taken.

   5.B. Recreation Advisory Committee - Emmy Lou Anderson (Enclosure)

Mrs. Anderson reported that Laura Tauscher had resigned from the committee. Mrs. Anderson expressed her thanks to Mrs. Tauscher for her service to the committee. She went on to say that the committee had researched the feasibility of providing internet connection for members and concluded it would not be feasible due to the availability of such services at the East Beach Conference Center. Mrs. Anderson asked for the board's approval of the "Policy and Eligibility to Reserve and Use the Recreation Center." Discussion followed. Additionally, fitness instructor Susan Lozier requested an approval for the expansion of the fitness facility, as endorsed by the Finance Advisory Committee and Recreation Advisory Committee. Mr. Wert moved approval of both requests. Mr. Darby seconded the motion. This 2-3 vote was carried unanimously by those in attendance.

6.    Other Unfinished Business

   A. Bill Wert

        1. Governance Committee Recommendations - Mr. Wert clarified the Governance Committee's recommendations from the April 10^th meeting. The Governance Committee was interested in expanding their responsibilities to include Long Range Planning, which would involve helping other committees plan for the future, but not doing the work for them. The committee asked that it be able to revise its charter to include new planning duties and bring the new charter forth to the board in the near future (no date was specified). Board consensus was that the Governance Committee could present a revised charter, incorporating ongoing long range planning, to the board for approval.

7.    Other New Business

   A. Pete Trees

        1. Annual Meeting Agenda Approval - (Enclosure) Mr. Trees introduced the Annual Meeting agenda for approval. Mr. Clarkson moved approval of the agenda. Mr. Wert seconded the motion. This 2-3 vote was carried unanimously by those in attendance.

       7.A.2. Recommendation for Ad-hoc Technology Committee - (Enclosure) Mr. Trees introduced the Recommendation of an Ad-hoc Technology Committee to study the issue of high speed internet access to the island. Mr. Clarkson moved approval of the formation of an ad-hoc technology committee. Mr. Darby seconded the motion. This 2-3 vote was carried unanimously by those in attendance. Mr. Wert wanted to add to the charter connecting links to Kiawah Island's websites, electronic chats, and forums, etc.

   7.B. Bill Wert

        7.B.1. Status Report - Meet the Candidates Forum - Mr. Wert reported on KICA's Meet the Candidates Forum. The forum was well-attended, and a transcript was available on the website. It was KICA's first attempt at "webcasting."

        7.B.2. Procedures for Taking Minutes - (Enclosure) This item was deferred.

        7.B.3.  KICA Administrative Office - Bid for Completion of Second Floor - (Enclosure) Mr. Wert presented the bid for completion of second floor of the KICA Administrative offices. Discussion among the board members followed. The matter was deferred to the next full meeting of the board.

8.     Adjournment - With no further business to conduct, the meeting was adjourned on motion duly made and seconded.

Connie Kerdasha, 7 Bufflehead Drive - Admired the plantings at the gates and inquired why other areas were neglected? Specifically, the corners at Bufflehead and Governors Drive.

P.J. Colapinto, 551 Skimmer Court - Commented on how intense the landscape revitalization project was. He ask that the board review Phase II prior to beginning work on it. He also brought to the board's attention that pines which had been cut down were left laying for three days on Governors Drive. He also asked how work was done on a regular basis.