[FIRST SUBMITTED NOVEMBER 4, 2002]

 

Present:            Bill Wert, President                                             Joe Bunting, Staff

Marty Yonas, Vice President                              Kay Narmour, Staff

Fred Peterson, Secretary/Treasurer                     Teresa Cooper, Staff

Tom Hutchinson, Director                                    Carrie Cross, Staff

Jon Weitz, Director

Pat McKinney, Director (late arrival)

Buddy Darby, Director (late arrival)

Others in attendance are listed on the meeting attendance sign-in.        

 

1.                  Call to Order, Verify Quorum - Mr. Wert called the meeting to order at 2:01 p.m. with a quorum of directors by Messrs. Wert, Yonas, Peterson, Hutchinson, and Weitz.

 

2.                  Approval of Minutes, September 23, 2002 (previously distributed) - Mr. Peterson moved approval of the September 23 minutes.  Mr. Yonas seconded the motion.  This vote was carried unanimously by those in attendance.

 

3.                  Administrative Reports

    A.  Joe Bunting, General Manager

1. Road Reflectors – The Board approved reflectors for the Parkway from the Main Gate through the V-Gate, and Governor’s Drive up to the fire station on Ocean Course Drive.  Mr. Wert suggests SSAC should give an opinion as to whether reflectors should cover Ocean Course Drive.

[Mr. McKinney arrived at this point.]

3.A.2. Announcement of the Annual Volunteer Recognition Breakfast on November 14 – This is our annual thank you to all association volunteers including this board, committee member, annual meeting volunteers, and Adopt-A-Trail participants.  Special thanks for all your dedication.

  3.A.3. Security Report

a.       Introduction of Joe Croughwell, KICA’s new Director of Security Operations.

b.      Monthly Report (enclosure)

c.       Status – Movement of Commercial Pass Operation to the Administration building has been successful to date.

d.      Status – Security Restructure to better serve the community is in effect.

[Mr. Darby arrived at this point]

   3.A.4.Announcement of Conference Call about Sandcastle Funding – Staff has sent out a bulk email inviting the membership to attend a toll-free conference call with staff on November 14 regarding the proposed Sandcastle Funding.  The intent is to follow-up on the recent Digest article.  This telephone meeting (and others like it) will replace the monthly “Coffee with the GM” meeting.

3.A.5.Member Questions from August 12 Meeting (enclosure) – Joe reviewed responses.  Mr. Wert directed that staff revisit the outgoing sign at the Main Gate and have Dave Achey and the MRRC reevaluate the cost versus value of moving the sign.

   3.B.   Teresa Cooper, Controller

   3.B.1.2003 Budget (enclosure)                                                                              Avril Fenwick

The 2003 budget, as recommended by the Finance Advisory Committee, was presented by Avril Fenwick, FAC Chair.   The proposed 5% increase budget shows General Operating Fund, Sandcastle Recreation Operating Fund, Preserve Fence Fund, Landscape Capital Improvements and Major Repairs and Replacements Funds as showing a net operating surplus for the year.  The Vanderhorst Gate Fund will generate a deficit, and a three-year projection for this Fund shows that the fund will potentially be depleted by the end of 2005.  The General Operating Fund shows an accumulated surplus of $140,085 at the beginning of the year.  This surplus will be applied to cover the Sandcastle Major Repairs and Replacements costs of $56,860.  The $100,000 contingency is still included in the General Operating Fund.  Fund Balance of all funds at the end of calendar year 2003 is projected to be $6.5 million.  Ms. Fenwick explained that the budget guidelines for payroll, total personnel costs, and other operating expenses were met with the base budget, but the recommended additional funding requests would put payroll and personnel costs over those guidelines.  The presentation also included three year projections for each of the funds, as well as summary information for MRR and Sandcastle Funds to show the impact of passage of the proposed covenant change to fund Sandcastle major repairs and replacements from MRR.  These presentation sheets are attached.  After brief discussion, the Board requested two changes to the proposed budget:  1)  $7800 additional funding request for upgrades to the Digest be included, and 2) the new account for Communications and Technology in MRR in the amount of $41,450 be moved to Operating and be funded from accumulated surplus.

The vote to approve the budget was unanimous. 

Presentation sheets are attached.

            Approved 2003 Budget with requested revisions is attached.

 

   4.      New Business – Herb Ailes had a handout to present to the board regarding a medical service upgrade.  Due to his absence, each board members received his handout.

Non-agenda:  Mr. Wert declares that there is no board meeting in December and the next meeting will be January 13, 2003.

 

   5.      Member Comments - none

 

6.      Adjournment - Having no further business to conduct, the meeting was adjourned on motion duly made and seconded at 2:51 p.m.

 

 

Submitted by:                                                             Approved at January 13, 2003 meeting

 

 

 

Carrie Cross                                                             Fred Peterson

November 4, 2002                                                   Secretary