Board Minutes 1-7-02

KICA Board of Directors Meeting UNAPPROVED

January 7, 2002

2:00 p.m. – Sandcastle

[FIRST SUBMITTED JANUARY 14, 2002]

Present: Peter Trees, President Joe Bunting, Staff

Bill Wert, Vice President Tammy McAdory, Staff

Thomas Hutchinson, Secretary Teresa Cooper, Staff

Marty Yonas, Treasurer Kay Narmour, Staff

Buddy Darby, Director (Arrived 2:15 pm) Betty Nelson, Staff

Pat McKinney, Director (Arrived 2:05 p.m.)

Others in attendance are listed on the meeting attendance sign-in.

Absent: Jon Weitz

1. Commercial Access & Decal Policy - (Enclosure) Mr. Bunting requested the board allow the Operations Committee to decide on some changes in the policy. The two policy changes being considered are whether to remove or keep fleet rates for commercial access and whether employees of contractors and sub-contractors should pay a nominal charge. These options are being considered by the Security and Safety Committee and the Finance Advisory Committee. These committees have not reached a decision and we need to go to the printer for decals and passes on February 1^st prior to the February 18^th board meeting. Mr. Hutchinson moved to allow the Operations Committee to approve the new Commercial Access and Decal Policy changes. Mr. Yonas seconded. This vote was carried unanimously by those in attendance. [Mr. McKinney arrived at this point].

2. 2002 Annual Meeting Materials - (Enclosure) Mr. Bunting requested the board approve the annual meeting materials as presented. Mr. Wert requested the word celebration be removed from the cover letter. Mr. Hutchinson moved to approve the annual meeting materials incorporating Mr. Wert’s request. Mr. Wert seconded. This vote was carried unanimously.

3. Meet-the-Candidates Session - Since Fred Peterson is the only candidate running for a seat on the board, there will not be a Meet-the-Candidates Session. At the suggestion of Mr. Hutchinson, there will be a means via the Internet Mail List for members to address questions to Mr. Peterson.

4. Formal Adoption of Resolutions on 2002 Assessments and Fees - (Enclosure)

Mr. Trees recommended approval of all 2002 assessments and fees except the

Document Preparation Fee of $150.00 per new member. The cost of collecting

this fee would be more than we would receive. Since the construction permit for the new hotel has been issued to the Resort by the ARB, KICA will realize an additional

$95,000 in assessments from the Resort. This will offset the document preparation

fee. Mr. Wert moved to accept all assessments and fees except the Document Preparation Fee. Mr. Hutchinson seconded the motion. This vote was carried unanimously. [Mr. Darby arrived at this point].

5. LRP Action Item- KICA is working to establish a Member Council or other mechanism to advise the board on topics of current interest to all members, including non-resident members and commercial members, such as the resort. In January, Mr. Bunting will submit a recommendation to the board on how to do this.

6. Security Department Report - (Enclosure)- Routine report. The Director of the FBI was here for an extended visit over the holidays. This visit went well. Mr. Bunting announced that the Building Permit for the new main gate has been received from Charleston County and the contractor has 140 calendar days to complete the project.

7. Recreation Department Report - The first dinner for the new year will be this Thursday evening at a cost of $16.00 per person. Reservations for the dinners are going well. We have 45 members signed up to participate in the Opera History Program. This will start on the 15^th and thereafter will be held on Mondays from 4:00 p.m. - 5:30 p.m. We are starting Spanish classes soon with one of our property owners volunteering to teach free of charge. We have new fitness classes starting also. An independent contractor will take over the children’s classes.

8. Mail Votes - The staff sent two issues to the Operations Committee for vote due to time constraints:

A. The Operations Committee approved a 5% health insurance increase over

the budgeted amount, as recommended by the HR committee.

B. The Operations Committee voted to send a letter to all owners of jointly-

owned properties, before assessment statements go out, informing them of the new $50 fee for each additional owner. Cost of mailing was estimated to be $700.

9. Replies to Member Questions from November 12th & December 10^th, 2001 - There were no questions except ones that were outside of our authority so staff sent the member a written response about the organizations he should contact for resolution of his concerns.

4. Committee Reports

A. Report on Land Management Advisory Committee Dick Sula, LMAC Chair

Dick Sula presented an update on the landscape revitalization, which is now in Phase II. This phase includes Kiawah Island Parkway from Sea Marsh to the V-gate and Governor’s

Drive from the V-gate to Flyway. Budgeted costs are on plan and completion is expected in the fall of this year. There is $80,000 budgeted for special projects in 2002. Mr. Darby

requested an update of landscaping needs island-wide. This matter has been referred to the committee.

B. Report on Community Services Committee (Enclosure) Pat Wert, CSC Chair Pat Wert gave a report on the activities of the committee since its inception in June 2001.

Plans for the Annual Meeting include a social gathering at 11:30 a.m., when members can congregate at the East Beach Center and enjoy a light buffet, while viewing community information tables.

5. New Business - No new business.

6. Unfinished Business - No unfinished business.

7. Adjournment - With no further business to conduct, the meeting was adjourned on motion duly made and seconded.

Submitted by: Approved at the 02/18/02 Meeting

Betty H. Nelson Thomas Hutchinson

January 14, 2002 Secretary