[FIRST SUBMITTED February 26, 2003]

 

Present:             Marty Yonas, President                                                   Joe Bunting, Staff

Fred Peterson, Vice President, Secretary, Treasurer           Teresa Cooper, Staff

Bill Wert, Director                                                          Tammy McAdory, Staff

Tom Hutchinson, Director                                               Carrie Cross, Staff        

Pat McKinney, Director                                                 

Others in attendance are listed on the meeting attendance sign-in.   

                        Absent – Jon Weitz, Buddy Darby

 

1.                   Call to Order, Verify Quorum - Mr. Yonas called the meeting to order at 2:00 p.m. with a quorum of directors by Messrs. Yonas, Peterson, Wert, Hutchinson, and McKinney.

 

2.                   Approval of Minutes, January 13, 2003 (previously distributed) - Mr. Wert moved approval of the January 13 minutes.  Mr. Hutchinson seconded the motion.  This vote was carried unanimously by those in attendance.

 

3.                   Administrative Reports

A.      Joe Bunting, General Manager

1a.  Non-agenda Item – Road reflectors, although promised to be installed at an earlier date, have been delayed.

1.       Approval of Annual Meeting Agenda  (enclosure) – Mr. Weitz will have the option of giving an outgoing director’s report. The words “and other gifts” under New Business will be deleted.  The suggested time for presentations by Kiawah Island Resort and KRA is five minutes each after the close of the Annual Meeting.  The regular board meeting will be held after the presentations.  Mr. Wert moved approval of the agenda with changes, presentation times and the board meeting taking place after the presentations.  Mr. Hutchinson seconded the motion.  This vote was carried unanimously by those in attendance

3.A.2.  Security Report

a.       Routine Report (enclosure) – accepted without comment.

b.       Covenant Violations (enclosure) – accepted without comment.

3.A.3.  Actions Taken during Executive Session of January 13 – The board had unanimously approved Anne-Lee Verville as chair and David Berson and Will Lehder to the Governance and Planning Committee, and Mark Barnes to the Security and Safety Advisory Committee.  Mr. Hutchinson moved to ratify the appointments.  Mr. McKinney seconded the motion.  This vote was carried unanimously by those in attendance.

3.A.4.  KICA Committee Chairpersons Overview Resolution (enclosure) – The board voted to approve the resolution pending the  review of legal counsel and the GPC.   Mr. Hutchinson moved to accept the new resolution.  Mr. Wert seconded the motion. This vote was carried unanimously by those in attendance.

3.A.5.  Member Comments from January 13 (enclosure) – Response letters sent to members were reviewed.

 

3.B.      Teresa Cooper, Controller

3.B.1.   Internal Control Policies for Main Gate Funds Collection (enclosure) – All passes that are sold for cash at the Main Gate are now serialized and accounted for.  In March, the same process will take place for decals. This process allows accounting to match cash and serial numbers at the end of the day. 

3.B.2.   Preliminary unaudited 2002 year-end financials (enclosure) – Ms. Cooper reported on the unaudited reserves balance for the 2002 year-end financial statements.         

3.B.3.    KICA Networking throughout all Departments (enclosure)  – Dale Anderson distributed a diagram, enclosed as Exhibit A, and reported on connectivity options for networking the computer systems throughout all KICA departments. After discussion, it was decided that an ad hoc technology committee will be formed to report all facts and to find the best option for a reliable network.  Mr. Bunting will work with the Board and Community Services Committee to develop a technology committee charter and members, and present the same to the board March 9.

3.B.4.    On site budget training in May (enclosure) – Mike Lesko, a consultant for Applied Management and Education, will be giving a workshop on budgeting concepts on May 20.  All board members are invited to RSVP to Teresa.  Town and Resort can also attend and RSVP to Teresa.

 

4.                                 New Business – No new business

 

5.         Committee Reports –

5.A.      FAC Committee Report – Reserve Funding Policy (enclosure) – Joe reviewed the handout (enclosed as Exhibit B) and the eight concepts of the Reserves Philosophy Policy.  Mr. Yonas suggested that the policy be further reviewed and voted on by no later than three board meetings hence.

5.B.      LMAC Presentation – Mr. Sula reported on irrigation, the renaturalization process and the signage progress of the Land Management Advisory Committee.

 

6.                   Unfinished Business – no unfinished business

 

7.                   Adjournment - Having no further business to conduct, the meeting was adjourned on motion duly made and seconded at 3:02 p.m.

 

7.         Member Comments – 

Ms. Wendy Kulick, 38 Marsh Edge Lane.  Ms. Kulick inquired about the policy of members reviewing records, and why she had not been required to follow the policy previously.  She also inquired as to the reason that the board working session to discuss committee charters is not open to the members of the association.  Regarding irrigation she asked whether the problem of KICA watering the road is linked to the computer problem with the irrigation system.  She asked what could be done so that this does not continue to occur?  Ms. Kulick presented pictures to Mr. Bunting.

 

Submitted by:                                                                       Approved at March 9, 2003 meeting

 

 

 

Carolyn Cross                                                                      Fred M. Peterson

February 26, 2003                                                                Secretary