Objective - The association will lead in seeking harmony, cooperation and civility in progressing the interests of its members in working with other key leadership groups on the island. The association will anticipate and plan for changes required to preserve members' values, sense of community and quality of life. The board will have broad representation of the membership and the association will enjoy a continual flow of new volunteers into community activity. Board focus is on strategic planning.
Measurable Goal 2 - While the board will govern by establishing policies, focusing on strategic planning for the association's future, the board will assign all operations responsibilities to the COO. Measurable by completion of the action items listed.
Action Item 2a - The COO directs association operations and is responsible to the board. Measurable by completion of the monitoring reports for the board, which come from the job description. Complete with last report in December 2008. The monitoring reports are as follows listing the report name, then frequency, then methodology:
| Report Name | Frequency | Methodology |
| 1.Dealings with Staff | Annual | DHR -- Internal report in February (results of December survey of all staff, includes safety matters). |
| 2.Dealings with Volunteers | Annual | DHR -- Internal report in December (results of October survey of all volunteers). |
| 3.Operations Plan Status | Annual | ED -- Board meeting agenda item in July and December. |
| 4.Industry Standards | Annual | COO -- Internal report in April (national conference - best practices info). |
| 5.Actual Financial Condition | Quarterly | Controller -- Board meeting agenda item includes fin statements, investments statements (plus annual report from Fin Auditor). |
| 6.Budgeting | Annual | Controller -- Board meeting agenda item (budget draft document with assumptions). |
| 7.Asset Protection | Annual | Controller -- Internal report in May (Report on insurance provided + risk management audit). |
| 8.Info/Advice to Board | Weekly | COO -- Internal report (Friday reports to board). |
| 9.DH's Informed of Processes | As Needed | COO -- Internal report (info included in Friday reports). |
| 10.Abide by Gov Docs | As Needed | ED -- Member access to association's governing documents per board policy. |
| 11.401k Plan Sponsorship | Annual | DHR -- Internal report in December. |
Action Item 2b - The COO will create, modify and edit the committee charters annually to coincide with the 2008 operations plan as approved by the board. The board will vote to approve committee memberships. COO establishes committees to advise the staff on tactical matters. Memberships are charted by April 2008, except ad hoc committee memberships which are chartered as need arises.
Action Item 2c - The board will assess COO's performance and success with a formal annual review by the board or its chair. Complete in December 2008.
Action Item 2d - Whenever there are board meeting items affected by existing policy or covenants, executive director will provide copies of these, along with any other pertinent documents, history and background in the board and COO summaries for that agenda item. The COO will make every effort to anticipate the board's questions and needs in handling such agenda items. Complete by ED consistently providing complete board summaries for the board's agenda packets.
Action Item 2e - For items decided upon by board mail votes between regular board meetings, the COO will explain the pros and cons of the issue with resultant vote at the next board meeting. Complete with COO providing information at board meetings.
Action Item 2f - COO will provide upcoming weekly calendar to board of meetings scheduled by the association and other local groups such as the town. COO will also provide notification of all internal departmental meetings scheduled. Complete by consistently providing meeting schedule in Friday reports to board.
Measurable Goal 3 - Provide representation to all member types. Measurable by completion of the action items listed.
Action Item 3a - The director of human resources will search for ways to involve nonresident members in association volunteering. He/she will be aware of issues affecting nonresident members. Complete by report to COO in December 2008, indicating results of October's volunteer survey for committees and volunteer groups.
Action Item 3b - The executive director will provide orientation to new directors of the board. Goals are to explain the job challenges, necessity for good communication, and the need to work as a team. Goal is to improve scores on the director's annual survey of the board. Complete by April 2008 at board orientation.
Action Item 3c - The COO interacts with the resort as a partner to successful operations. Association staff will establish close contact with hotel management to assure successful and seamless access to its guests and do our part to assure that the 5-diamond rating of the Sanctuary is maintained. Successful completion of bimonthly meetings with resort management about operations issues, including summer working group. Complete by end of season 2008 in September.
Action Item 3d - The COO interacts with the island's regimes and expresses their importance to the island. COO will make himself/herself available at regime annual meetings as requested. Complete by last regime meeting 2008, normally December 2008 with listing of regime meetings attended.
Action Item 3e - The director of human resources will seek potential volunteers to move into committee and committee chair positions. The DHR provides orientation to committee members. DHR will explain the job challenges, necessity for good communication and the need to work with the staff as a team. Complete by April 2008 with internal report provided to COO about volunteer interest and orientation.